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Attending: Mike Bertram (via speaker phone), Bob Gray, Anna Hull, David Ross; convened at 3:30. A) Key Dates 1. Our next board meeting will be 2. Grassland Restoration Days (conditions permitting)
3. Upcoming meetings July 22 – with Chester County 20/20 (BG) 4. Hikes/Talks
B) Action Items Going Forward Mike Bertram: Complete slides for August 20 presentation. Point person for our history initiatives Bob Gray: Will review scanned map files on the CD and identify those that should be stored on Dropbox. Will follow up with Joe
Will follow up with Ken Woodward on date/time for Jane Dorchester presentation in 2015. Contact Ray Hayden to propose meeting early on August 15, before Goat Hill work day; ask about Scouts policy for dealing with volunteers whose conduct might endanger or tarnish our organizational image. Contact Rocky Gleason to find a time (around a work day?) to meet with him and David to discuss New Texas. Meet with Chester County 20/20 July 22 Meet with Henry to update site tracker – August 9 at 3pm Meet with Ed Herr August 14 Point person for monitoring our strategic plan. Anna Hull: Follow up on protecting glade spurge. Will consult with Henry after he returns August 2, then check in with Carol Loeffler; Anna to ask Henry what role he would like to play on August 20 library talk. Contact Carey Bresler about whether we can/should provide refreshments; AV needs for projecting slides. Adapt our workday poster to create and circulate a poster for August 20; will contact Michelle at OMI about promoting.
Follow up with Jen Rehill
Send workday schedule to Sara at Deloitte. Will find time to complete our application for using the PA Heritage gateway. Will follow up with Chester County Community Foundation on funding opportunities. Meet with Ed Herr August 14 Future: Point person for science, education and membership/outreach initiatives. David Ross: Will contact Gary Coutu about scheduling a check-in conversation with Bob. Will suggest to WCU faculty a student project to find potential route for a trail connecting Horseshoe and Goat Hill trail systems. Will post workday and library talk posters. Reach out to local clergy and retirement communities. Participate in August 14 meeting with Ed Herr; send contact information to Anna. Will work with Bob to update Pal on our plans. Will follow up with Lancaster County Conservancy about New Texas and Rock Springs. David to circulate LCC strategic planning material on Rock Springs. Keep track of future agenda items:
Point person for administrative initiatives. Kent Wagner:
Point person for recreational uses and trail planning initiatives. Henry Whitesel: Workday reports with photos to Mike Bertram. Meet with Bob to update site tracker database – August 9 at 3pm Point person for our conservation/maintenance activities C) Agenda Items Considered 1. Approved Minutes from Board Meeting of 06/20/2014. 2. Approved agenda, with the addition of report on conversation with Lancaster County Conservancy. 3. August board meeting date, time and location: 4. Review Action Items from 06/20/2014 Board Meeting Minutes. Mike Bertram: Will update website and Facebook following workdays Have the workday leader send Mike a report with photos as soon as possible following workdays. Will update site status and review New Texas entries in Site Tracker -- Done
Make slide of volunteer opportunities; review website and be prepared to discuss (July 18 board meeting) volunteer needs to share at August 20 event Create GIS data dictionaries for New Texas and Chrome; load GIS data into Dropbox; load all the GIS data into that folder -- Done Point person for our history initiatives Bob Gray: Continue to look for a time to talk with Joe –
In progress
See under Anna Hall below.
Bob has a CD with scanned images; Joe will return the originals to Henry; Bob will review files on the CD and identify those that should be stored on Dropbox and shared with West Chester University (WCU) colleagues.
Joe is up to date on our master plan conversations; Bob will follow up on question of whether 2015 burns would use BoF or TNC team Review and inventory W. PA Conservancy material Follow up with Ken Woodward on date/time for Jane Dorchester presentation OHA Events committee will meet in August Will contact Ray Haden at boy scout camp
Ray would like to coordinate activities – include planning on trails. Find better connection between scout camp and goat hill. David to suggest designing such a trail as a WCU student project.
Scouts received an internal grant to buy an enclosed trailer (size of small U-Haul) for hand tools and some power equipment; transport ATV and Ambushers using a flat-bed trailer; using a pickup truck with hitch. Ray reports great success on green briar with 3 successive ambushers For next conversation with Marci
Board approved; Bob and David signed it. Agreement specifies that our Board be elected at an annual meeting of members. We agreed that we want to have a celebratory membership/thank-you picnic for members in October at Nottingham Park. Plan to discuss Board member terms and process for scheduling elections during October Board meeting.
See (7) below.
Still waiting for a response. David will check with Molly about how TNC handles this. Bob will check with Ray.
Still looking for a time to connect
Done – see (6) below Will arrange a time in July after vacation to meet with Henry to update Site Tracker – Scheduled for August 9 Review website and be prepared to discuss (July 18 board meeting) volunteer needs to share at August 20 event – see (6) below. Provide Gary with 2008 TNC strategic study and any other documents he thinks would help Gary as he gets his summer course underway -- Done Follow up with Chester County 2020 – Meeting scheduled for July 22 Circulate notes on WCU Non-Profit Expo -- Done Review and inventory W. PA Conservancy material – almost done Point person for monitoring our strategic plan. Anna Hull: Will contact Carol Loeffler about strategies to protect glade spurge Will ask Jen Rehill to send a list of regional networking opportunities; will share that list with Board members to identify events we can cover. Update workday poster and circulate – Done/in progress Review website and be prepared to discuss (July 18 board meeting) volunteer needs to share at August 20 event – see (6) below Schedule meeting with Ed Herr – Done 1pm, August 14 Circulate notes on WCU Non-Profit Expo -- Done Future: Point person for science, education and membership/outreach initiatives. David Ross: Will check with Molly about promoting August 20 library event -- Done Review website and be prepared to discuss (July 18 board meeting) volunteer needs to share at August 20 event – see (6) below. Will discuss with Pal the best ways to coordinate with Elk Township -- Done Send out email proposing a conference call involving Mike, Gary, Rachel Ralls and Bob; add Gary to GIS data folder in Chrome Circulate notes on WCU Non-Profit Expo -- Done Point person for administrative initiatives. Kent Wagner: We thanked Kent for meeting with TNC and Asplundh about power-line tree work at Lower Chrome. Review website and be prepared to discuss (July 18 board meeting) volunteer needs to share at August 20 event. Point person for recreational uses and trail planning initiatives. Henry Whitesel: Get workday schedule to Anna by June 27 (need to confirm NCP date with Jay Gregg) -- Done Will keep in mind that one of our fall goat hill work days may include protecting glade spurge plants – met with Carol Loeffler In addition to circulating workday reports, have in mind forwarding photos to Mike Bertram – in progress Meet with Bob in July to update Site Tracker data base – meeting August 9 at 3pm Send Anna contact info for Sara from DeLoitte -- Done Review website and share thoughts before (July 18 board meeting) volunteer needs to share at August 20 event – Done see (6) below. Point person for our conservation/maintenance activities
5. Monthly reports from board member “Leads” as applicable: a. Conservation / maintenance (HW) Anna believes all of the current scientist site work applications have been approved. c. History (MB) 6. August FSLSB presentation / event at Oxford Library (AH, MB). 6:30 pm at Oxford Public Library We agreed to just use one slide for volunteer opportunities, but have an expanded list we can share with folks attending. Mike is responsible for the power point slides; is updating the presentation stored on Dropbox. Anna to check with Henry about the role he would like to play. David and Anna to coordinate on making sure there are enough Chrome Trail brochures. Bob to contact Joe about getting Rose Trail brochures. Bob to take a first crack at revising Jen Rehill’s press release; will get copy to Anna before the 25th to forward to Jen. Anna to adapt our workday poster to create and circulate a poster for August 20; will contact Michelle at OMI about promoting. David to reach out to local clergy and retirement communities.
7. Status of agreement with (a) NCP about “shared” equipment acquisition cost and maintenance expense, and permanent storage location and (b) TNC for storage of BoF equipment in TNC barn (DR and BG)
Bob suspects PPFF doesn’t have any such document. Bob is drafting something. As the specific details that need to be addressed become clearer, he’ll consult with Jay Gregg and Joe Frasetta. We want an agreement that balances a desire to be clear about mutual responsibilities (e.g., hope that NCP staff might take on regular maintenance, splitting costs for outside repairs, flexibility in sharing equipment) without becoming overly bureaucratic.
8. Rare barrens species protection –Internal list, Site Tracker spreadsheet and map of probable / known locations (using site observations and PA Heritage Program info access per Rocky Gleason), (BG, AH, MB) Accumulating information in Site Tracker.
9. Master Plan status: (BG)– Immediate Action Items: David to set up a conference call with Gary and Bo. - Temple University planning potential; - Ed Herr meeting re Herr lands, integrated lands concept. Bob will invite Joe Frasetta. David will participate by phone.
A next step is the Chester County 2020 meeting - Plans for regular update / input from key stakeholders (Jay, Joe, Pal, etc) On going
[Bob, Anna and David participated in a call on July 2] Draft timeline / deliverables On going
David met with Tom Stahl (Director of Stewardship) and Kate Gronick (Director of Land Protection) on July 17. Tim Draude and Joan King also attended. Our Board had a lengthy discussion on the history of Rock Springs. We’d like to include Rock Springs in our strategic planning for sustaining the State Line Serpentine Barrens. We need to find an opportunity to follow up with Tim to make sure we are coordinating our efforts at New Texas and Rock Springs. LCC seems the logical organization to coordinate efforts to preserve New Texas. David will let them know that we are interested in helping to broker a conversation with the Hannums once everyone’s role is clear. We will continue the conversation about New Texas with Henry in August. Rocky Gleason has been interested in the future of New Texas. Bob will look for an opportunity to discuss New Texas with him.
10. Admin – Master Plan documents folder; (DR) The Board approved a draft letter Bob presented
12. Volunteer “standards” (Bd) We continue to look for language that maintains our flexibility while protecting the needs of all stakeholders. 13. Other business None 14. Adjourned at 5:40.
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