DRAFT MINUTESFriends of the State Line Serpentine Barrens
Board Meeting |
Friends of the State Line Serpentine Barrens Board Meeting – June 28, 2015 Attending: Anna Hull, Henry Whitesel, David Ross in person; Bob Gray, Tracy Raymond and Kent Wagner via phone 2:00 at Lincoln University, Nelson Center, Rm 235 A) Key Dates 1. Our next board meeting is scheduled for Sunday, July 26, Rm. 235, Lincoln University, 2:00-4:00 Conference Dial-in Number: (716) 748-0224 (potential toll call) Host Access Code: 445962* Participant Access Code: 445962# 2. Hikes, Talks and Other Commitments July 11, 7:30-10:00 at Goat Hill – remove cedars form Site 91 Hoping to confirm botanical hike at 9:00-12:00, July 18 at Goat Hill Saturday, Sept. 12, Serps Stewardship Day at New Texas Saturday, Sept. 19, Bluebirds and Butterflies walk at Nottingham Park, 9:00-12:00 Sunday, Sept. 27, Serps Stewardship Day at Upper Chrome Friday, Oct. 9, Serps Stewardship Day at Goat Hill Friday, Oct. 23, Serps Stewardship Day at NCP October, Serps Education Event at NCP Sunday, Nov. 9, Serps Stewardshp Day at Lower Chrome B) Action Items Going Forward Molly Anderson Mike Bertram: Point person for our history initiatives Bob Gray: Will provide David with version of June 24 power point slides that could be emailed to municipal officials who missed the meeting. Will participate with Anna and Tracy on July 3 (9am) conference call to discuss potential grant applications. Will ask Molly to lead Sunday, Sept. 27, Serps Stewardship Day at Upper Chrome Will contact Ray Hayden about clearing the trail to Site 19 at Goat Hill. Will take responsibility for sharing proposed fall workday schedule with our stakeholders. Point person for science and education initiatives. Chris Hoess: Anna Hull: Will participate with Bob and Tracy on July 3 (9am) conference call to discuss potential grant applications. Will remind Marci that we are waiting to hear back about our form: Is she is comfortable having us use revised FSLSB/PPFF release. Do we need to signatures on workman’s comp forms for Goat Hill? Will check in with Carol Loeffler to identify where best to move remaining Glade Spurge cages and explore when we might resume assembly work.We will ask BoF to move remaining cage kits to a site closer to the remaining locations Carol has identified. Will check with Chris to see if Saturday, July 18 will work for walk at Goat Hill or ask him to suggest an alternative date. Will save updated workday spreadsheet to Dropbox Anna and Tracy will pursue contacts in Girl Scouts to see if October event can involve them. Sunday, Oct. 11, Serps Ecology Hike, Goat Hill Rose Trail (tentative leader) Point person for science and education initiatives. Tracy Raymond Will participate with Anna and Bob on July 3 (9am) conference call to discuss potential grant applications. Will update our volunteer contact spreadsheet (split out workday volunteers from folks receiving general interest emails) and ensure that Stewardship Day leaders get updated email lists. Will line up walk leaders for Bluebirds and Butterflies event. Anna and Tracy will pursue contacts in Girl Scouts to see if October event can involve them. Point person for membership and outreach initiatives. David Ross: Will contact Molly to identify dates in July that will work for TNC staff for a meeting to discuss controlled burns, then Bob will follow up with Joe and Jay. Will let Rick and Joe know about July 11 mini-workday at Goat Hill. Once Bob confirms New Texas date, will l connect Tracy to Tom Stahl to arrange for New Texas Serps days to be promoted via Lancaster County Conservancy Facebook. Will send all board members old action that were tabled during the winter 2014/15 to be revisited and/or completed this summer Will consult with Bob about next steps in outreach to local municipalities and watershed associations. Friday, Oct. 9, Serps Stewardship Day at Goat Hill leader Friday, Oct. 23, Serps Stewardship Day at NCP leader Point person for administrative initiatives. Kent Wagner: Sunday, Nov. 9, Serps Stewardshp Day at Lower Chrome leader Point person for recreational uses and trail planning initiatives. Henry Whitesel: Saturday, Sept. 12, Serps Stewardship Day at New Texas leader (David and Kent backup) Will talk with Harold Sweetman at Octoraro Native Plants (?) to explore possibility of donating plants as door prizes for participating in 9/19 event Will pursue contact with Lenni Lenape for November event. We are open to a modest honorarium. Will identify costs and feasibility of using Oxford Presbyterian Church for November event. Point person for conservation/maintenance planning
C) Agenda Items Considered
1. Approved Minutes from Board Meeting of 5/31/2015. 2. Approved agenda. 3 July board meeting date, time and location. Sunday, July 26, Rm. 235, Lincoln University, 2:00-4:00 4. Action Items: - from 5/31/2015 Board Meeting Molly Anderson Will identify dates in July that will work for TNC staff for a meeting to discuss controlled burns, then Bob will follow up with Joe and Jay.
Mike Bertram: Point person for our history initiatives Bob Gray: Bob will contact Rick Hartlieb and Kelly Stich to share our desire to i) finish assembling the Glade Spurge cages Anna, Carol Loeffler and Chris Hoess worked at Goat Hill on
June 17 from 7:30-1:00 assembling cages. Carol is working on a write up. Once we have that in hand, we will ask BoF to move remaining cage kits
to a site closer to the remaining locations Carol has identified. ii) Remove cedars from Site 91 We confirmed our tentative plan to schedule this work for Saturday, July 11 – meet at Goat Hill parking lot at 7:30; out by 10am. David will let Rick and Joe know of our plan. Tracy to advertise on Facebook iii) Approach Boy Scouts about clearing the trail to Site 19 Still on Bob’s to do list. Chris Hoess: Will identify photos and other content for Facebook and web pages. Anna Hull: Anna will remind Marci that we are waiting to hear back about our form. Will check with Chris to see if Saturday, July 18 will work for walk at Goat Hill or ask him to suggest an alternative date. Point person for science and education initiatives. Tracy Raymond Will update our volunteer contact spreadsheet and ensure that Stewardship Day leaders get updated email lists. In progress Will update the Dropbox spreadsheet and draft a list of dates to share with our partners. Bob will take responsibility for sharing proposed fall workday schedule with our stakeholders. Point person for outreach initiatives. David Ross: Will connect Tracy to Tom Stahl to arrange for New Texas Serps days to be promoted via Lancaster County Conservancy Facebook. In progress Will send all board members old action that were tabled during the winter 2014/15 to be revisited and/or completed this summer In Progress Point person for administrative initiatives. Kent Wagner: Point person for recreational uses and trail planning initiatives. Henry Whitesel: Point person for conservation/maintenance planning Remaining items (to the degree not covered in #4: 5. Monthly reports from board member “Leads” as applicable: a. Conservation / maintenance (HW) b. Science (AH) c. History (MB) d. Education (AH) e. Recreation / trails (KW) f. Membership / outreach (TR) g. Administration (DR) h. Strategic Plan (BG) Tabled to July 6. Upcoming events, obligations: - Fall Workdays, other events. Saturday, Sept. 12, Serps Stewardship Day at New Texas– Henry (David and Kent backup) Saturday, Sept. 19, Bluebirds and Butterflies walk at Nottingham Park, 9:00-12:00 Tracy is working with Marci to line up expert leaders. Henry will talk with Harold Sweetman at Octoraro Native Plants to explore possibility of donating plants as door prizes for participating Sunday, Sept. 27, Serps Stewardship Day at Upper Chrome (Bob will ask Molly) Friday, Oct. 9, Serps Stewardship Day at Goat Hill – David Sunday, Oct. 11, Serps Ecology Hike, Goat Hill Rose Trail -- TBD Friday, Oct. 23, Serps Stewardship Day at NCP -- David October (17, 24 or 10), Serps Education Event at NCP Basic idea is to have a older (Lincoln U or girl scouts?) students staff stations along a trail with activities or information at each station. There is an existing nature trail at the Park. They might harvest warm season grasses Sunday, Nov. 9, Serps Stewardshp Day at Lower Chrome -- Kent November (day remains uncertain), Member Appreciation Event with brief talk on Native American interaction with the local environment Henry to pursue contact with Lenni Lenape. We are open to a modest honorarium. Henry to identify costs and feasibility of using Oxford Presbyterian Church. Other possible locales include Oxford Friends Meeting, Union Fire Company, West Grove Friends Meeting Consider partnering with OHA to expand potential attendance 7. Priorities and Program for remainder of 2015; - outreach, notification - Planning - On-site Supervision - Logistics - Equipment - ID grant sources, dates, writing responsibility for equipment, planning efforts –(PA grants – per Liz and Molly)) . The following programs look worth a second look Growing Greener – early July Dockstadter -- April USDA for invasives Americorps (for summer 2016) Miller Fund -- September 15 Chester County Evergreen Foundation -- ongoing Oxford Area Foundation – October Bob, Anna and Tracy will meet via conference call at 9am on July 3 Remaining priorities discussion tabled to July 8. Additional Collaborative initiatives: Line up Ursinus and WCU workdays, Etc. (DR); Tabled to July 9. Agreements (a) Informal agreement with NCP re shared storage. (b) BoF use of TNC barn (DR and BG) Tabled to July 10. Rare species protection – update Site Tracker, map, (AH)(BG & HW) Tabled to July 11. Master Plan: Future mtgs with organizations and municipalities in the region David and Bob reported on June 24 meeting with Oxford Region Planning Committee Bob will provide David with version of power point slides that could be emailed to municipal officials who missed the meeting. David and Bob will consult about next steps in outreach to
local municipalities and watershed associations. - trail connection options between NCP and Goat Hill. 12. Other business None 13. Adjourned at 4:07 with thanks to Anna for hosting and able chairing of the meeting
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