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SOUTH MOUNTAIN AUDUBON SOCIETY
MINUTES OF THE BOARD OF DIRECTORS MEETING
November 3, 2014
The Board of Directors of the South Mountain Audubon Society (SMAS) met on November 3, 2014 at the Adams County Agricultural Center at 4 P.M.
President Deb Siefken called the meeting to order with the following board members present: Nancy Locher, Mike O’Brien, Mike Bertram, and Linette Mansberger. Cynthia Chambers, Kathy Gelner and Betsy Griffiths were invited to attend.
SECRETARY’S REPORT
Linette Mansberger presented the Secretary’s Report for September 3, 2014. A few typographical and date errors were corrected.
UPON MOTION DULY MADE, SECONDED AND CARRIED
Resolved that: the minutes from the September 3rd board meeting be approved by the board.
TREASURER’S REPORT
Mike Bertram presented the Treasurer’s Report for November, 2014.
It was noted that the Agway Birdseed Sale donation for the last 2 years has not yet been received.
UPON MOTION DULY MADE, SECONDED AND CARRIED
Resolved that: the Treasurer’s Report for November, 2014 be approved by the board.
COMMITTEE REPORTS
Nominating:
Linette Mansberger presented the following slate of officers and chairs that was created by herself and Carole Simon:
President – Linette Mansberger
Vice-President – Deb Siefken
Secretary – Kathy Gelner
Treasurer – Mike Bertram
At large reps – Nancy Locher, Betsy Griffiths
Deb will contact Cy Dietz and Rusty Ryan about continuing as reps.
(Confirmed via email that Cy would like to be on the ballot as a rep and Rusty would not.)
The following individuals were presented as committee chairs:
Mike O’Brien – Field Trips, Newsletter, Membership
Bob Brandt - Programs
Cynthia Chambers – Publicity
Carole Simon – Education, Conservation
These names will be presented at the November meeting and will also be included in the first quarter newsletter for 2015. Elections will be held at the January, 2015 meeting.
Programs:
In the absence of Programs Chair, Bob Brandt, Deb announced the following:
November 10 – Brandon Black, PA Game Commission, presenting “Re-establishing the Ring-necked Pheasant”
January 12 – Election of Officers and Linette Mansberger will share pictures from Central America
Publicity:
In the absence of Publicity Chair, Elizabeth Weller, Deb led a discussion about publications, contact people, and additional ideas such as pictures for the newspaper. In addition, it was suggested that our website include information about the next meeting and the next bird walk on the first page of the website.
Field Trips:
Field Trip Chair, Mike O’Brien, announced:
Blackwater NWR – November 22
Christmas Bird Count – December 20
Newsletter:
Newsletter editor, Mike O’Brien, asked that information to be included in the next newsletter be sent to him by the last week of December. Ideas for additional articles to be included in the newsletter were shared.
Membership:
Membership chair, Mike O’Brien, announced a membership of 234.
Discussion was held regarding local dues.
UPON MOTION DULY MADE, SECONDED AND CARRIED
Resolved that: Local membership dues shall be raised to $15 per person per year.
Education:
No report
Conservation:
No report
Hospitality:
November – Jon and Betsy Griffiths
January – OPEN
No refreshments in March for the Hershey Zoo America program
OLD BUSINESS
Use of funds from CBC Fundraiser - Hershey Zoo America will be presented on March 9, 2015 at a cost of $380. Linette has been in contact with the Gettysburg Area School District for additional publicity for this program and will report back to the board. The remaining amount of $245 will be donated to the 3 local elementary schools. The librarian(s) will be asked to submit a list of the chosen books for this Board’s approval.
UPON MOTION DULY MADE, SECONDED AND CARRIED
Resolved that: The remaining amount of $245 will be donated to the 3 local elementary schools so that they can purchase library books about wildlife, nature, or birds in the United States.
There is a possibility that some of the teachers in the Gettysburg Area School District will request Audubon Adventures materials for their classrooms next year. The cost is about $45 per classroom. This is a possible use of additional fundraising money that might be raised this year. Another idea is to suggest that members “adopt” a classroom and donate the money toward the purchase of this classroom periodical.
Members’ Favorite Birdwalks – A November trip to the lakes in the Fairfield area was discussed. More details will be shared later.
Agway Donation – Carole Simon visited the Agway store and was told that the “1cent per pound” proceeds from this year’s sale from October and November will again be donated to SMAS. Efforts are still ongoing to get a check for the last 2 years.
NEW BUSINESS
Annual Luncheon – Dates for the luncheon at Hickory Bridge were discussed. Ideas for speakers are welcomed. Deb will contact Hickory Bridge.
UPON MOTION DULY MADE, SECONDED AND CARRIED
Resolved that: The Annual Luncheon will be held again at Hickory Bridge on either April 18th or 25th of 2015.
CBC Fundraiser for 2014 – Linette will adjust the flier that was distributed last year and forward it to Mike O’Brien for distribution to the membership as soon as possible. A description of the use of last year’s funds will be included as well as other options for supporting the fundraiser.
UPON MOTION DULY MADE, SECONDED AND CARRIED
Resolved that: SMAS will use the CBC fundraiser to raise funds for educational purposes.
Other Donations – Mike Bertram suggested having a donation basket at the monthly meetings. Those people who are not members of SMAS will be encouraged to donate for the use of the building.
Change of January 2015 Meeting – In light of the amount of members that are going to be absent in January, Linette raised the possibility of having elections at a later time. It was determined that it is best to leave things as they are.
The next meeting of the SMAS Board will be at 4:00 on February 23, 2015 at the Adams County Agricultural Center.
There being no further business, the meeting was adjourned at 5:30 PM.
Respectfully submitted,
Linette Mansberger
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